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Personal Assistants perform liaison, coordination and organisational tasks in support of Managers and Professionals.
Earnings are for full-time workers before tax, excluding superannuation. Earnings are a guide only and can vary greatly.
Likely change in the number of jobs over the next 5 years, based on the Department of Jobs and Small Business projections.
Skill Level is the education or training usually needed to do well in this job. Relevant experience is sometimes viewed just as highly.
Employment Size is the number of people who work in this job in Australia.
An above average unemployment rate shows people who do this job are more likely to be out of work than people who do other jobs.
Full-time workers usually work 35 hours or more a week (in all their jobs combined).
This is a very large occupation employing 51,800 workers. The number of workers has fallen over the past 5 years. Over the next 5 years (to May 2022) the number of workers is expected to fall to 49,300. Around 27,000 job openings are likely over this time from workers leaving and new jobs being created.
A Certificate III including at least 2 years of on-the-job training, or a Certificate IV, or at least 3 years of relevant experience is required to work in this job. Around one third of Personal Assistants have Year 12 as their highest level of education. Even with a qualification, sometimes experience or on-the-job training is needed.
If you are interested in this style of work, there are a wide range of training options available that could lead to this or a similar job. The pathway that is right for you will depend on your skills and interests.
It is a good idea to speak to industry bodies, employers, and workers to learn more about the skills and qualifications you will need.
Employers look for Personal Assistants who have good interpersonal skills, reliable and can multitask under pressure.
The topics, subjects, or knowledge areas workers rate as most important are shown below.
Word processing, managing files and records, stenography and transcription, designing forms, and other office work.
English language including the meaning and spelling of words, rules of composition, and grammar.
Customer and personal services. This includes understanding customer needs, providing good quality service, and measuring customer satisfaction.
Circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Planning and coordination of people and resources.
Skills can be improved through training or experience. The skills workers rate as most important are shown below.
Listening to others, not interrupting, and asking good questions.
Reading work related information.
Talking to others.
Looking for ways to help people.
Writing things for co-workers or customers.
The physical and social abilities workers rate as the most important are shown below.
Read and understand written information.
Listen to and understand what people say.
Communicate by speaking.
Identify and understand the speech of another person.
Write in a way that people can understand.
O*NET is a trademark of the U.S. Department of Labor, Employment and Training Administration.The importance ratings on this page are derived from the US Department of Labor O*NET Database Version 21.2, 43-6011.00 - Executive Secretaries and Executive Administrative Assistants.
Learn about the daily activities, and physical and social demands faced by workers. Explore the values and work styles that workers rate as most important.
The work activities workers rate as most important are shown below.
Giving information to supervisors, co-workers, and staff by telephone, in written form, e-mail, or in person.
Doing day-to-day office work such as filing and processing paperwork.
Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Looking for, getting and understanding different kinds of information.
Building and keeping constructive and cooperative working relationships with others.
The physical and social demands workers face most often are shown below.
How often do you talk on the telephone?
How often do you use electronic mail?
How much do you have contact with people (face-to-face, by telephone, or any other way)?
How often do you work indoors with access to heating or cooling?
How often do you talk with people face-to-face?
Work values are important to a person’s feeling of satisfaction. All six values are shown below.
Serve and work with others. Workers usually get along well with each other, do things to help other people, and are rarely pressured to do things that go against their sense of right and wrong.
Supportive management that stands behind employees. Workers are treated fairly by their company, they are supported by management, and have supervisors who train them well.
Job security and good working conditions. There is usually a steady flow of interesting work, and the pay and conditions are generally good.
Results oriented. Workers are able to use their strongest abilities, giving them a feeling of accomplishment.
Work alone and make decisions. Workers are able to try out their own ideas, make decisions on their own, and work with little or no supervision.
Advancement and the potential to lead. Workers are recognised for the work that they do, they may give directions and instructions to others, and they are looked up to in their company and their community.
Interests are the style or type of work we prefer to do. All interest areas are shown below.
Following set procedures and routines. Working with numbers and details more than with ideas, usually following rules.
Starting up and carrying out projects. Leading people and making many decisions. Sometimes require risk taking and often deal with business.
Working with people. Helping or providing service to others.
Ideas and thinking. Searching for facts and figuring out problems in your head.
Practical, hands-on work. Often with plants, animals, and materials like wood, tools, and machinery.
Working with forms, designs and patterns. Often need self-expression and can be done without following rules.