Contract, Program and Project Administrators plan and undertake administration of contracts, organisational programs, special projects and support services.

An Associate Degree, Advanced Diploma or Diploma, or at least 3 years of relevant experience is usually needed to work in this job. Around two in five workers have a university degree. Even with a qualification, experience or on-the-job training is usually needed.

Tasks

  • developing, reviewing and negotiating variations to contracts, programs, projects and services
  • responding to inquiries and resolving problems concerning contracts, programs, projects, services provided, and persons affected
  • managing paperwork associated with contracts, programs, projects and services provided
  • working with Project Managers, Architects, Engineering Professionals, owners and others to ensure that goals are met
  • advising senior management on matters requiring attention and implementing their decisions
  • overseeing work by contractors and reporting on variations to work orders
  • preparing and reviewing submissions and reports concerning the organisation's activities
  • collecting and analysing data associated with projects undertaken, and reporting on project outcomes
  • reviewing and arranging new office accommodation

Job Titles

  • Contract Administrator
  • Program or Project Administrator
  • Contract Administrator (also called Contract Officer).

    Prepares, interprets, maintains, reviews and negotiates variations to contracts on behalf of an organisation.

  • Program or Project Administrator (also called Project Coordinator)

    Plans and undertakes administration of organisational programs, special projects and support services.

Fast Facts

  • Avg. Weekly Pay

    $1,400 Before Tax
  • Future Growth

    strong
  • Skill Level

    Associate Degree or Diploma
  • Employment Size

    126,600
  • Unemployment

    average
  • Male Share

    43.8%
  • Female Share

    56.2%
  • Full-Time Share

    81.5%

Find Vacancies

This is a very large occupation employing 126,600 workers. Over the past 5 years the number of jobs has grown strongly.
Strong growth is expected in the future. New jobs and turnover from workers leaving may create more than 50,000 job openings over the 5 years to 2020.

  • Contract, Program and Project Administrators work in most parts of Australia.
  • They work in many industries. Some of the main industries are: Public Administration and Safety; Health Care and Social Assistance; and Professional, Scientific and Technical Services.
  • Full-time work is very common. Full-time workers, on average, work 38.5 hours per week.
  • Average earnings for full-time workers are high at around $1,400 per week. Earnings tend to be lower when starting out and higher as experience grows.
  • The average age is 42 years (compared to 40 for all careers).
  • Around 1 in 2 workers are male.
  • In 2016, the unemployment rate was similar to the average.

Employment Outlook

Number of Workers

Source: ABS Labour Force Survey, Department of Employment trend data to November 2015 and Department of Employment projections to 2020.
YearEmployment Level
200557400
200678500
200779200
200892800
2009102500
2010104900
2011104700
2012115500
2013134800
2014126800
2015126600
2020146900

Weekly Earnings

Full-time Earnings

All Careers Average

Weekly Earnings (before tax)

Source: ABS Characteristics of Employment survey, August 2015 cat. no. 6333.0. Median earnings are before tax and do not include superannuation. These figures should be used as a guide only, not to determine a wage rate.
EarningsContract, Program and Project AdministratorsAll Jobs Average
Full-Time Earnings14001230

Hours

Weekly Hours Worked

Source: Based on ABS Labour Force Survey, annual average 2016.
CategoryContract, Program and Project AdministratorsAll Jobs Average
Full-time81.869
Part-time18.230.8
Average Weekly Hours (full-time)38.840.2

Main Industries

Top Industries

Main Employing Industries (% share)

Source: Based on ABS Labour Force Survey, annual average 2016. Industries are based on the Australian and New Zealand Standard Industrial Classification (ANZSIC 06).
Main Employing IndustriesIndustry (% share)
Public Administration and Safety27.4
Health Care and Social Assistance9.8
Professional, Scientific and Technical Services9.5
Education and Training8.3
Other Industries45.0

States and Territories

  • NSW

  • VIC

  • QLD

  • SA

  • TAS

  • NT

  • ACT

Employment by State and Territory (% share)

Source: Based on ABS Labour Force Survey, annual average 2016.
StateContract, Program and Project AdministratorsAll Jobs Average
NSW25.931.8
VIC25.125.5
QLD22.519.8
SA6.56.7
WA10.811.1
TAS1.52
NT1.61.1
ACT6.11.8

Age Profile

Age Profile (% share)

Source: Based on ABS Labour Force Survey, annual average 2016.
Age BracketContract, Program and Project AdministratorsAll Jobs AverageAll Jobs Average
15-190.1-5.45.4
20-244.6-9.99.9
25-3423.8-23.323.3
35-4428.0-21.621.6
45-5425.4-21.121.1
55-599.4-8.68.6
60-645.8-5.95.9
65 and Over2.9-3.73.7

Gender

Male Share

Female Share

Gender (% share)

Source: Based on ABS Labour Force Survey, annual average 2016.
CategoryContract, Program and Project AdministratorsCategoryAll Jobs Average
Males43.2Males53.8
Females56.8Females46.1

Education Level

Top Education Levels

Highest Level of Education (% share)

Source: Based on ABS 2016 Survey of Education and Work (SEW).
Type of QualificationContract, Program and Project AdministratorsAll Jobs AverageAll Jobs Average
Post Graduate/Graduate Diploma or Graduate Certificate21.0-8.58.5
Bachelor degree24.8-17.817.8
Advanced Diploma/Diploma16.0-10.110.1
Certificate III/IV17.5-18.818.8
Year 1216.7-18.618.6
Years 11 & 103.9-17.617.6
Below Year 100.0-8.08.0

An Associate Degree, Advanced Diploma or Diploma, or at least 3 years of relevant experience is usually needed to work in this job.
Around one in three workers have a Certificate III or higher VET qualification. Even with a qualification, experience or on-the-job training is usually needed.
If you are interested in this style of work, there are a wide range of training options available that could lead to this or a similar job.
The pathway that is right for you will depend on your skills and interests.

It is a good idea to speak to industry bodies, employers, and workers to learn more about the skills and qualifications you will need.

Employers look for Contract, Program and Project Administrators who can communicate well with a variety of stakeholders and provide good customer service.

Knowledge

The topics, subjects, or knowledge areas workers rate as most important are shown below.

  1. Administration and Management

    87% Important

    Planning and coordination of people and resources.

  2. Customer and Personal Service

    79% Important

    Customer and personal services. This includes understanding customer needs, providing good quality service, and measuring customer satisfaction.

  3. Personnel and Human Resources

    75% Important

    Recruiting and training people. Managing pay and other entitlements like sick and holiday leave. Negotiating pay and conditions.

  4. English Language

    74% Important

    English language including the meaning and spelling of words, rules of composition, and grammar.

  5. Mathematics

    71% Important

    Arithmetic, algebra, geometry, calculus, or statistics.

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Learn about the daily activities, and physical and social demands faced by workers. Explore the values and work styles that workers rate as most important.

Activities

The work activities workers rate as most important are shown below.

  1. Making Decisions and Solving Problems

    88% Important

    Using information to work out the best solution and solve problems.

  2. Communicating with Supervisors, Peers, or Staff

    87% Important

    Giving information to supervisors, co-workers, and staff by telephone, in written form, e-mail, or in person.

  3. Getting Information

    85% Important

    Looking for, getting and understanding different kinds of information.

  4. Coordinating the Work and Activities of Others

    85% Important

    Getting a group of people to work together to finish a task.

  5. Guiding, Directing and Motivating Staff

    83% Important

    Guiding and directing staff, including setting performance standards and monitoring performance.

Occupational Information Network General and Operations Managers Opens in a new window
O*NET is a trademark of the U.S. Department of Labor, Employment and Training Administration. The information on this site is derived from the US Department of Labor O*NET Database Version 21.2

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