Data Entry Operators operate a keyboard to input and transfer data into computers for storage, processing and transmission.

Also known as: Data Processing Operator.

You can work as a Data Entry Operator without formal qualifications. Some on the job training may be provided. A course in a technology or business field might be helpful.

Tasks

  • Enters data and codes required to process information.
  • Retrieves, confirms and updates data in storage and keeps records of data input.
  • Takes verbatim records of proceedings in rapid shorthand using computerised equipment and shorthand-writing machines.
  • Transcribes information recorded in shorthand and on sound recording equipment, and proofreads and corrects copy.

More about Keyboard Operators

All Keyboard Operators

  • $1,035 Weekly Pay
  • Stable Future Growth
  • Lower unemployment Unemployment

Data Entry Operators

  • 39,100 workers Employment Size
  • Lower skill Skill level rating
  • 55% Full-Time Full-Time Share
  • 40 hours Average full-time
  • 40 years Average age
  • 83% female Gender Share

The number of people working as Data Entry Operators (in their main job) grew strongly over 5 years:
from 36,100 in 2011 to 39,100 in 2016.

  • Size: This is a large occupation.
  • Location: Data Entry Operators work in many regions of Australia.
  • Industries: They work in many industries such as Public Administration and Safety; Health Care and Social Assistance; and Professional, Scientific and Technical Services.
  • Full-time: Around half work full-time (55%, less than the average of 66%), showing there are many opportunities to work part-time.
  • Hours: Full-time workers spend around 40 hours per week at work (compared to the average of 44 hours).
  • Age: The average age is 40 years (compared to the average of 40 years).
  • Gender: 83% of workers are female (compared to the average of 48%).

Employment Outlook

Number of Workers

No data is available for the selected graph for this Occupation.

Weekly Earnings

Weekly Earnings (Before Tax)

No data is available for the selected graph for this Occupation.

Main Industries

Main Employing Industries (% Share)

Source: Based on ABS Census 2016, Customised Report. Industries are based on the Australian and New Zealand Standard Industrial Classification (ANZSIC 06).
Main Employing IndustriesIndustry (% share)
Public Administration and Safety14.8
Health Care and Social Assistance12.6
Professional, Scientific and Technical Services7.8
Transport, Postal and Warehousing7.6
Other Industries57.2

States and Territories

  • NSW

  • VIC

  • QLD

  • SA

  • TAS

  • NT

  • ACT

Employment by State and Territory (% Share)

Source: Based on ABS Census 2016, Customised Report. Share of workers across Australian States and Territories, in this job compared to the all jobs average.
StateData Entry OperatorsAll Jobs Average
NSW31.631.6
VIC25.325.6
QLD21.620.0
SA7.07.0
WA9.810.8
TAS1.72.0
NT1.01.0
ACT1.91.9

Age Profile

Age Profile (% Share)

Source: Based on ABS Census 2016, Customised Report. Age profile of workers in this job compared to the all jobs average.
Age BracketData Entry OperatorsAll Jobs AverageAll Jobs Average
15-193.9-5.05.0
20-2411.6-9.39.3
25-3423.0-22.922.9
35-4421.0-22.022.0
45-5421.8-21.621.6
55-599.3-9.09.0
60-646.1-6.06.0
65 and Over3.3-4.24.2

Education Level

Highest Level of Education (% Share)

Source: ABS Census 2016, Customised Report. Highest qualification completed by workers in this job (in any field of study). Qualifications needed by new workers might be different from the qualifications of workers already in the job.
Type of QualificationData Entry OperatorsAll Jobs AverageAll Jobs Average
Post Graduate/Graduate Diploma or Graduate Certificate3.9-10.110.1
Bachelor degree13.9-21.821.8
Advanced Diploma/Diploma12.2-11.611.6
Certificate III/IV17.6-21.121.1
Year 1229.3-18.118.1
Year 117.8-4.84.8
Year 10 and below15.2-12.512.5

You can work as a Data Entry Operator without formal qualifications. Some on the job training may be provided. A course in a technology or business field might be helpful.

Thinking about study or training?

Before starting a course, check it will provide you with the skills and qualifications you need.

  • Compare Vocational Education and Training (VET) courses, providers and student outcomes on the My Skills website.
  • You might be interested in Business Services VET training pathways on the AAPathways website.

Or check out related courses on Job Outlook.

The course listings on this page are provided by Good Education Group.

Employers look for Keyboard Operators who are accurate, pay attention to detail and have strong computer literacy.

Filter Skills & Knowledge

Knowledge

These are important topics, subjects or knowledge areas.

  1. Clerical

    80% Skill level

    Word processing, managing files and records, stenography and transcription, designing forms, and other office work.

  2. Customer and personal service

    64% Skill level

    Understanding customer needs, providing good quality service, and measuring customer satisfaction.

  3. Computers and electronics

    58% Skill level

    Circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

  4. English language

    49% Skill level

    English language including the meaning and spelling of words, rules of composition, and grammar.

  5. Mathematics

    45% Skill level

    Arithmetic, algebra, geometry, calculus, or statistics.

Occupational Information Network
O*NET is a trademark of the U.S. Department of Labor, Employment and Training Administration.
The skills and importance ratings on this page are derived from the US Department of Labor O*NET Database Version 21.2, 43-9021.00 - Data Entry Keyers.

Learn about the daily activities, and physical and social demands faced by workers. Explore the values and work styles that workers rate as most important.

Filter Work Environment

Demands

The physical and social demands workers face most often are shown below.

  1. Being exact or accurate

    93% Important

    Be very exact or highly accurate.

  2. Spend time sitting

    92% Important

    Spend time sitting at work.

  3. Face-to-face discussions

    91% Important

    Talk with people face-to-face.

  4. Telephone

    90% Important

    Talk on the telephone.

  5. Contact with people

    87% Important

    Have contact with people by telephone, face-to-face, or any other way.

Occupational Information Network
O*NET is a trademark of the U.S. Department of Labor, Employment and Training Administration.
The skills and importance ratings on this page are derived from the US Department of Labor O*NET Database Version 21.2, 43-9021.00 - Data Entry Keyers.

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