Records Managers design, implement and administer record systems and related information services, to support efficient access, movement, updating, storage, retention and disposal of files and other organisational records.

Specialisations: Freedom of Information Officer.

You usually need a formal qualification in record keeping or other relevant field to work as a Records Manager. VET (Vocational Education and Training) and university are both common study pathways for Records Managers.

Tasks

  • Manages organisations' central records systems.
  • Analyses the record-keeping needs of organisations, and translates these needs into record management systems.
  • Maintains computerised and other record management systems and record forms, and advises on their usage.
  • Controls access to confidential information, and recommends codes of practice and procedures for accessing records.
  • Develops record cataloguing, coding and classification systems, and monitoring their use.

All Archivists, Curators and Records Managers

  • $1,812 Weekly Pay
  • Decline Future Growth
  • Lower unemployment Unemployment

Records Managers

  • 2,000 workers Employment Size
  • Very high skill Skill level rating
  • 79% Full-Time Full-Time Share
  • 40 hours Average full-time
  • 46 years Average age
  • 65% female Gender Share

The number of people working as Records Managers (in their main job) fell over 5 years:
from 2,200 in 2011 to 2,000 in 2016.

  • Size: This is a very small occupation.
  • Location: Records Managers work in many regions of Australia.
  • Industries: Most work in Public Administration and Safety; Professional, Scientific and Technical Services; and Education and Training.
  • Full-time: Many work full-time (79%, higher than the average of 66%).
  • Hours: Full-time workers spend around 40 hours per week at work (compared to the average of 44 hours).
  • Age: The average age is 46 years (compared to the average of 40 years). Many workers are 45 years or older (53%).
  • Gender: 65% of workers are female (compared to the average of 48%).

Employment Outlook

Number of Workers

No data is available for the selected graph for this Occupation.

Weekly Earnings

Weekly Earnings (Before Tax)

No data is available for the selected graph for this Occupation.

Main Industries

Main Employing Industries (% Share)

Source: Based on ABS Census 2016, Customised Report. Industries are based on the Australian and New Zealand Standard Industrial Classification (ANZSIC 06).
Main Employing IndustriesIndustry (% share)
Public Administration and Safety46.6
Professional, Scientific and Technical Services11.4
Education and Training8.2
Health Care and Social Assistance5.0
Other Industries28.8

States and Territories

  • NSW

  • VIC

  • QLD

  • SA

  • TAS

  • NT

  • ACT

Employment by State and Territory (% Share)

Source: Based on Based on ABS Census 2016, Customised Report. Share of workers across Australian States and Territories, in this job compared to the all jobs average.
StateRecords ManagersAll Jobs Average
NSW24.631.6
VIC25.025.6
QLD13.920.0
SA9.07.0
WA16.310.8
TAS2.12.0
NT2.11.0
ACT7.01.9

Age Profile

Age Profile (% Share)

Source: Based on Based on ABS Census 2016, Customised Report. Age profile of workers in this job compared to the all jobs average.
Age BracketRecords ManagersAll Jobs AverageAll Jobs Average
15-190.4-5.05.0
20-243.7-9.39.3
25-3418.8-22.922.9
35-4423.8-22.022.0
45-5427.2-21.621.6
55-5912.8-9.09.0
60-649.2-6.06.0
65 and Over4.2-4.24.2

Education Level

Highest Level of Education (% Share)

Source: ABS, ABS Census 2016, Customised Report. Highest qualification completed by workers in this job (in any field of study). Qualifications needed by new workers might be different from the qualifications of workers already in the job.
Type of QualificationRecords ManagersAll Jobs AverageAll Jobs Average
Post Graduate/Graduate Diploma or Graduate Certificate17.9-10.110.1
Bachelor degree21.8-21.821.8
Advanced Diploma/Diploma19.0-11.611.6
Certificate III/IV14.6-21.121.1
Year 1217.3-18.118.1
Year 113.4-4.84.8
Year 10 and below6.0-12.512.5

You usually need a formal qualification in record keeping or other relevant field to work as a Records Manager. VET (Vocational Education and Training) and university are both common study pathways for Records Managers.

Thinking about study or training?

Before starting a course, check it will provide you with the skills and qualifications you need.

  • Search and compare thousands of higher education courses, and their entry requirements from different institutions across Australia at Course Seeker website.
  • Compare undergraduate and postgraduate student experiences and outcomes on the QILT website.
  • Compare Vocational Education and Training (VET) courses, providers and student outcomes on the My Skills website.

Or check out related courses on Job Outlook.

The course listings on this page are provided by Good Education Group.

Employers look for Archivists, Curators and Records Managers who have strong attention to detail, can communicate clearly with a wide variety of people and who can work well in a team.

Filter Skills & Knowledge

Knowledge

These are important topics, subjects or knowledge areas.

  1. Computers and Electronics

    71% Skill level

    Circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

  2. Customer and Personal Service

    63% Skill level

    Understanding customer needs, providing good quality service, and measuring customer satisfaction.

  3. Administration and Management

    63% Skill level

    Business principles involved in strategic planning, leadership, and coordinating people and resources.

  4. Clerical

    63% Skill level

    Word processing, managing files and records, stenography and transcription, designing forms, and other office work.

  5. English Language

    60% Skill level

    English language including the meaning and spelling of words, rules of composition, and grammar.

Occupational Information Network
O*NET is a trademark of the U.S. Department of Labor, Employment and Training Administration.
The skills and importance ratings on this page are derived from the US Department of Labor O*NET Database Version 21.2, 15-1199.12 - Document Management Specialists.

Learn about the daily activities, and physical and social demands faced by workers. Explore the values and work styles that workers rate as most important.

Filter Work Environment

Demands

The physical and social demands workers face most often are shown below.

  1. Electronic Mail

    100% Important

    How often do you use electronic mail?

  2. Telephone

    98% Important

    How often do you talk on the telephone?

  3. Indoors, Heat Controlled

    93% Important

    How often do you work indoors with access to heating or cooling?

  4. Face-to-Face Discussions

    90% Important

    How often do you talk with people face-to-face?

  5. Work With Work Group or Team

    90% Important

    How important is it to work with others in a group or team?

Occupational Information Network
O*NET is a trademark of the U.S. Department of Labor, Employment and Training Administration.
The skills and importance ratings on this page are derived from the US Department of Labor O*NET Database Version 21.2, 15-1199.12 - Document Management Specialists.

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