Contract, Program and Project Administrators plan and undertake administration of contracts, organisational programs, special projects and support services.

An Associate Degree, Advanced Diploma or Diploma, or at least 3 years of relevant experience is usually needed to work in this job. Around two in five workers have a university degree. Even with a qualification, experience or on-the-job training is usually needed.

Tasks

  • developing, reviewing and negotiating variations to contracts, programs, projects and services
  • responding to inquiries and resolving problems concerning contracts, programs, projects, services provided, and persons affected
  • managing paperwork associated with contracts, programs, projects and services provided
  • working with Project Managers, Architects, Engineering Professionals, owners and others to ensure that goals are met
  • advising senior management on matters requiring attention and implementing their decisions
  • overseeing work by contractors and reporting on variations to work orders
  • preparing and reviewing submissions and reports concerning the organisation's activities
  • collecting and analysing data associated with projects undertaken, and reporting on project outcomes
  • reviewing and arranging new office accommodation

Job Titles

  • Contract Administrator
  • Program or Project Administrator
  • Contract Administrator (also called Contract Officer).

    Prepares, interprets, maintains, reviews and negotiates variations to contracts on behalf of an organisation.

  • Program or Project Administrator (also called Project Coordinator)

    Plans and undertakes administration of organisational programs, special projects and support services.

Fast Facts

  • $1,400 Weekly Pay
  • 113,300 workers Employment Size
  • Moderate Future Growth
  • High skill Skill level rating
  • Lower unemployment Unemployment
  • 79.0% Full-Time Full-Time Share
  • 37.4 hours Average full-time
  • 42 years Average age
  • 57.7% female Gender Share

The number of Contract, Program and Project Administrators grew very strongly over the past 5 years and is expected to grow moderately over the next 5 years:
from 113,300 in 2017 to 121,700 by 2022.
There are likely to be around 109,000 job openings over this time from workers leaving and new jobs being created.

  • Size: This is a very large occupation.
  • Unemployment: Unemployment was below average in 2017.
  • Location: Contract, Program and Project Administrators work in most regions of Australia.
  • Industries: They work in many industries such as Public Administration and Safety; Professional, Scientific and Technical Services; and Health Care and Social Assistance.
  • Earnings: Full-time workers earn around $1,400 per week (higher than the all jobs average of $1,230). Earnings tend to be lower when starting out and higher as experience grows.
  • Full-time: Many work full-time (79%, higher than the all jobs average of 68.4%).
  • Hours: Full-time workers spend around 37.4 hours per week at work (compared to the all jobs average of 40.0 hours).
  • Age: The average age is 42 years (compared to the all jobs average of 40 years).
  • Gender: 57.7% of workers are female (compared to the all jobs average of 46.7%).

Employment Outlook

Number of Workers

Source: ABS Labour Force Survey, Department of Jobs and Small Business trend data to May 2017 and Department of Jobs and Small Business projections to 2022.
YearNumber of Workers
200769100
200884200
200991500
2010103600
201193400
201298500
2013121400
2014115400
2015127500
2016117900
2017113300
2022121700

Weekly Earnings

Weekly Earnings (Before Tax)

Source: Based on ABS Characteristics of Employment survey, August 2015, Cat. No. 6333.0, Customised Report. Median earnings are before tax and do not include superannuation. Earnings can vary greatly depending on the skills and experience of the worker and the demands of the role. These figures should be used as a guide only, not to determine a wage rate.
EarningsContract, Program and Project AdministratorsAll Jobs Average
Full-Time Earnings14001230

Main Industries

Main Employing Industries (% Share)

Source: Based on ABS Labour Force Survey, annual average 2017, Cat. No. 6291.0.55.003: Customised Report. Industries are based on the Australian and New Zealand Standard Industrial Classification (ANZSIC 06).
Main Employing IndustriesIndustry (% share)
Public Administration and Safety26.7
Professional, Scientific and Technical Services10.9
Health Care and Social Assistance9.8
Construction9.2
Other Industries43.4

States and Territories

  • NSW

  • VIC

  • QLD

  • SA

  • TAS

  • NT

  • ACT

Employment by State and Territory (% Share)

Source: Based on ABS Labour Force Survey, annual average 2017, Cat. No. 6291.0.55.003: Customised Report. Share of workers across Australian States and Territories, in this job compared to the all jobs average.
StateContract, Program and Project AdministratorsAll Jobs Average
NSW31.931.6
VIC22.926.2
QLD19.919.7
SA6.86.7
WA9.310.8
TAS1.52.0
NT2.41.1
ACT5.31.8

Age Profile

Age Profile (% Share)

Source: Based on ABS Labour Force Survey, annual average 2017, Cat. No. 6291.0.55.003: Customised Report. Age profile of workers in this job compared to the all jobs average.
Age BracketContract, Program and Project AdministratorsAll Jobs AverageAll Jobs Average
15-190.5-5.25.2
20-245.3-9.99.9
25-3423.2-23.623.6
35-4428.2-21.721.7
45-5426.6-20.820.8
55-597.6-8.88.8
60-646.1-6.06.0
65 and Over2.4-4.04.0

Education Level

Highest Level of Education (% Share)

Source: ABS, Education and Work (2016). Findings based on use of ABS TableBuilder data. Highest qualification completed by workers in this job (in any field of study). Skill level requirements can change over time, the qualifications needed by new workers might be different from the qualifications of workers already in the job.
Type of QualificationContract, Program and Project AdministratorsAll Jobs AverageAll Jobs Average
Post Graduate/Graduate Diploma or Graduate Certificate21-8.68.6
Bachelor degree24.8-17.917.9
Advanced Diploma/Diploma16-10.110.1
Certificate III/IV17.5-18.918.9
Year 1216.7-18.718.7
Years 11 & 103.9-17.717.7
Below Year 100-8.18.1

An Associate Degree, Advanced Diploma or Diploma, or at least 3 years of relevant experience is usually needed to work in this job.
Around two in five workers have a university degree. Even with a qualification, experience or on-the-job training is usually needed.

Before starting a course, check it will provide you with the skills and qualifications you need.

  • Compare undergraduate and postgraduate student experiences and outcomes on the QILT website.
  • Compare Vocational Education and Training (VET) courses, providers and student outcomes on the My Skills website.
  • You might be interested in Business Services, Financial Services and Public Sector VET training pathways on the AAPathways website.

The course listings on this page are provided by Good Education Group.

Employers look for Contract, Program and Project Administrators who can communicate well with a variety of stakeholders and provide good customer service.

Knowledge

These are important topics, subjects or knowledge areas.

  1. Administration and Management

    87% Important

    Planning and coordination of people and resources.

  2. Customer and Personal Service

    79% Important

    Customer and personal services. This includes understanding customer needs, providing good quality service, and measuring customer satisfaction.

  3. Personnel and Human Resources

    75% Important

    Recruiting and training people. Managing pay and other entitlements like sick and holiday leave. Negotiating pay and conditions.

  4. English Language

    74% Important

    English language including the meaning and spelling of words, rules of composition, and grammar.

  5. Mathematics

    71% Important

    Arithmetic, algebra, geometry, calculus, or statistics.

Occupational Information Network
O*NET is a trademark of the U.S. Department of Labor, Employment and Training Administration.
The importance ratings on this page are derived from the US Department of Labor O*NET Database Version 21.2, 11-1021.00 - General and Operations Managers.

Learn about the daily activities, and physical and social demands faced by workers. Explore the values and work styles that workers rate as most important.

Activities

These are kinds of activities workers regularly do in this job.

  1. Making Decisions and Solving Problems

    88% Important

    Using information to work out the best solution and solve problems.

  2. Communicating with Supervisors, Peers, or Staff

    87% Important

    Giving information to supervisors, co-workers, and staff by telephone, in written form, e-mail, or in person.

  3. Getting Information

    85% Important

    Looking for, getting and understanding different kinds of information.

  4. Coordinating the Work and Activities of Others

    85% Important

    Getting a group of people to work together to finish a task.

  5. Guiding, Directing and Motivating Staff

    83% Important

    Guiding and directing staff, including setting performance standards and monitoring performance.

Occupational Information Network
O*NET is a trademark of the U.S. Department of Labor, Employment and Training Administration.
The importance ratings on this page are derived from the US Department of Labor O*NET Database Version 21.2, 11-1021.00 - General and Operations Managers.

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